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CLOSING DATE
FOR VENDORS
To request a vendor space, your online or printed Vendor Agreement and your payment must reach us
no later than
July 29, 2019


VENDORS GET FREE ADS
A free business-card ad is provided to every vendor who participates in our show!

Be sure to email or snail-mail your business-card ad copy
 to the Vendor Coordinator
no later than July 29, 2019.

Please send your ad in electronic picture format
(JPG, PNG, GIF); please, no .DOC, .PUB, or .PDF files.
 
Terms and Conditions FOR VENDORS

Vendor agrees to abide by all terms and requirements listed below as well as all terms set forth on the Vendor Space Details page.

The below Terms and Condition apply to all vendors, including Corporate Sponsor Vendors:

1. Exhibit Hours - Management shall determine and publicize the exhibit hours the building will be open to the public during each day of the show. Vendors will be admitted to DoubleTree by Hilton Spokane City Center one hour prior to daily show opening times. Spaces will be ready for instal-lation of exhibits at 9 AM, Friday, August 2, 2019 and will continue to 12 PM, All exhibits must be in place by that time. Exhibits cannot be dismantled until after closing on Sunday, August 4, 2019 at 5 PM and must be out of the building by 11 PM.

2. Merchandise Removal - No Vendor merchandise, exhibits or any part of an exhibit may be removed until after the closing hour of the last day of the show. After the closing time, Vendors should remove all small and/or valuable items from the displays.

3. Vendor/Exhibit Space - All Vendor exhibit space is in 10 foot by 10 foot units (except as noted on the Official Floor Plan). Each Vendor is furnished a standard exhibit space having aluminum supports and aisle posts with an 8 foot backwall and 3 foot side dividers from which flame-proofed cloth drapes are suspended. All vendor spaces have adequate electrical outlets on the backwalls. Vendor is responsible for bringing any necessary extension cords. No staging or rigging is included. Contact the Vendor Coordinator if staging/rigging is needed.

4. Rules for Use of Display Space

4.1. Delivery - Earliest date Vendor material can be allowed at the DoubleTree by Hilton Spokane City Center is Friday, August 2, 2019 at 9 AM. All shipments must be prepaid.

4.2. Displays - No signs, partitions, apparatus, shelving, etc. may extend more than 8 feet above the floor along the rear of an exhibit or hung from the ceiling. A piece of equipment or a product that is an integral part of the display, but not a part of the booth, may extend above the backwall, as approved by the management. Staging and rigging is available contact the vendor coordinator for fees.

4.3. Liability - The Vendor is entirely responsible for the space rented by him/her and shall not injure, mar or deface the premises. The Vendor shall not drive, nor permit to be driven, any pins, nails, hooks, tacks or screws in any part of the DoubleTree by Hilton Spokane City Center. Fur-thermore, Vendors shall not affix to the walls or windows of the DoubleTree by Hilton Spokane City Center advertisements, signs, etc., or use "Scotch" tape, masking tape or any other adhesive-type materials on painted surfaces. The Vendor agrees to reimburse the management and/or Dou-bleTree by Hilton Spokane City Center for any loss or damage occurring to the premises or equipment.

4.4. Booth - All exhibits and their personnel must remain within the confines of their own spaces and no Vendor will be permitted to erect signs or display products obstructing the view, occasion injury or disadvantageously affect the display of other Vendors. All demonstrations and distribution of circular and promotional material must be confined to the limits of the Vendor's booth. Vendors which include the operation of musical equip-ment, radios, sound motion picture equipment, public address systems, or any noise making machines, must be operated so that the noise resulting there from will not annoy or disturb adjacent Vendors and their patrons, and must be approved by the management. Vendors are required to have their exhibit space neat and orderly at all times. An attendant must be in charge of each display during show hours. The aisles, passageways and over-head spaces remain under the control of the management and no signs, decorations, banners, advertising matter or Vendors will be permitted in those areas except by written permission of the management .

4.5. Space - The space contracted for is to be used by the Vendor whose name(s) appears on the contract and no portion can be sublet or as-signed. No more than two vendors can occupy less than a 10x10 space. The Vendor shall forfeit his right to the space, all prepaid rentals and upon demand pay any rent balance owing to management if he fails to occupy or use his space or to have his exhibit completed and in place by the opening of the show.

5. Alcoholic Beverages - Vendors and their employees, agents and guests shall not consume any alcoholic beverages except in designated areas. Violation shall be grounds for removing Vendor and his exhibit from the show without refund.

6. Smoking - Smoking is not allowed anywhere in the DoubleTree by Hilton Spokane City Center.

7. Lotteries - Vendor shall not engage in any raffle, chance drawing, lottery or other game of chance. (This shall not prohibit vendor from purchasing raffle tickets for raffles conducted by the Northwest Regional team or from donating items to raffles conducted by The Maine Event.

8. Restrictions - The management reserves the right to restrict or remove Vendors, without refund, that have been falsely entered, that are deemed by the management unsuitable or objectionable, or, that have not met agreed upon payment dates. This restriction applies to, but is not limited to noise, P.A. systems, persons, animals, birds, things, conduct, printed matter or anything of a character that might be objectionable to the show or the management.

9. ALL VENDORS MUST COMPLY WITH CITY ORDINANCES, REGULATIONS AND FIRE MARSHAL INSTRUCTIONS. FOR ANY INFORMATION CONTACT THE APPLICABLE OFFICE.

10. Installation - Any special carpentry, wiring, electrical or other work, gas, steam or water drainage connection shall be installed at Vendor's expense, and in accordance with the hotel and show management's direction.

11. Miscellaneous Terms and Conditions

11.1. Cancellation of Contract - If this agreement is cancelled by Vendor for any reason, or by management because of Vendor's default or violation of this agreement, the entire rental paid to date by Vendor shall be retained by management. The retained rental shall be liquidated damages for the direct and indirect costs incurred by management for organizing, setting up and providing space for Vendor, and losses and additional expenses caused by Vendor's withdrawal including reletting the space. All cancellations must be submitted to the Vendor Coordinator in writing.

11.2. Rights of Northwest Regional 2019 in the Event the Show is Not Held - The Northwest Regional, The Maine Event, The International Cat Association, and the DoubleTree by Hilton Spokane City Center (collectively known as "All Parties") shall not be liable for any damages or expenses incurred by Vendor in the event the show is delayed, interrupted or not held as scheduled, and, if for any reason beyond the control of the Nothwest Regional the show is not held, The Northwest Regional may retain so much of the amount paid by Vendors as is necessary to defray expenses already incurred by The Maine Event.

11.3. Indemnification - The Vendor/lessee (hereinafter called lessee) shall indemnify All Parties against and hold them harmless from any and all claims, actions, suits, proceedings, costs, expenses, damages and liabilities, including attorney's fees arising out of or connected with or resulting from the activities of the Vendor, including without limitation the manufacture, selection, delivery, possession, use, operation, display, sale or return thereof. Without limited the generality of the preceding sentence, the lessee expressly and unequivocally agrees to indemnify and hold them harmless from any and all claims, actions, suits, proceedings, costs, expenses, damages and liabilities, including attorney's fees arising out or of relating to any alleged negligent acts of All Parties, or any claim of negligent acts, or arising out of or related to any strict liability in tort or any claim of strict liability in tort, imposed upon the lessor for allowing the Vendor to place on display any food items or product having any defect or claim-ing to have any defect, it being agreed that the lessee shall inspect all food stuffs and products or related items and remedy any defect whatsoever. Lessee expressly and unequivocally agrees to be held responsible for any and all negligent acts of All Parties in failing to discover and remedy any and all defects and for strict liability in tort imposed upon The Maine Event and its agents, for allowing the Vendor to display, sell or otherwise distribute in any way his product or food stuff or related items in a defective manner. The Vendor shall hold All Parties harmless from all liability however arising to any and all persons whomsoev-er, whether for personal injuries or property damage or otherwise occurring because of or in connection with the Vendor's decision to display his goods or related items at the Northwest Regional show.

11.4. Dispute resolution - Any contract dispute that cannot be worked out amicably between All Parties will be resolved in the State of Washington, King County courts.

11.5. Insurance - All Vendors shall purchase and maintain indemnity insurance naming All Parties as additional insured, and will pro-tect them from claims which may arise out of or result from the activities of the Vendor. A copy of such coverage is to be furnished to Northwest Regional show management on or before Friday, August 2, 2019.

11.7. Attorney's Fees - If a civil action arises between the Vendor and The Maine Event, dba Northwest Regional 2019, out of this agreement or to enforce any of its provisions, the losing party shall pay the attorney's fees of the prevailing party as the courts of the State of Washington, County of King may adjudge reasonable, and if an appeal is taken from any judgment of the courts of the State of Washington, County of King, the losing party shall pay the amount the appellate court shall adjudge reasonable as well as the prevailing party's attorney's fees on appeal.

11. 8. Licenses - Any and all City, County, State or Federal licenses, inspections or permits required by law of any Vendor in the installation of or operation of their display shall be obtained by the Vendor at their own expense prior to the opening of the show. 

 
 
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