Cat on beach chair
 
VENDOR SPACE DETAILS

Vendor agrees to abide by all terms and requirements listed in the Vendor Packet as well as all terms set forth on this page.

IMPORTANT DATES FOR VENDORS

  • Vendor Application & Agreement with payment: by 10 PM, Monday, July 29, 2019
  • Camera-Ready Business Card: sent to vendor coordinator by Monday, July 29, 2019
  • Vendor Booth Set-up: 9 AM-2 PM, Friday, August 2, 2019
  • Late Vendor Setup: 7 AM– 8AM, Saturday, August 3, 2019
  • Booth Tear-down: End of show, Sunday, August 4, 2019
  • Show Hotel Room Block Ends: July 21, 2019
  • Banquet Reservations paid by: 10 PM, Monday, July 29, 2019

ABOUT OUR VENDOR BOOTHS

  • Vendor spaces are offered in 8 increments. There is a limit of two (2) vendors to a single (8x10) or double (8x10) space.
  • Booth space locations will be assigned by the Vendor Coordinator. Gold and Silver sponsors/vendors will be given prime or premium space.
  • Vendors are required to complete and sign the Vendor Application and Agreement.
  • Vendor booths will be piped and draped, no exception.
  • The vendor space rental fee includes: pipe and draped booth with one 8'0" x 3'0" draped table, and a free business card advertisement. Additional tables can be purchased at a cost of $25.00 each.
  • Electrical service (500 watt-110 volt) is $25.00 each per outlet. Please bring a heavy duty extension cord for connection to the nearest outlet.
  • If you have any special booth space requirements, please note them under "Special Requirements" on the Vendor Application and Agreement.

RESERVATION TERMS & DEADLINES

  • To apply for a vendor booth, complete and mail the Vendor Application and Agreement with your payment to the Vendor Coordinator, or submit our Vendor Form. Your online or printed Vendor Application and Agreement and your payment must reach us no later than Monday, July 29, 2019.
  • All payments are nonrefundable.
  • A fee of $30.00 plus bank fees will be assessed for any returned checks; a returned check must be claimed with cash before the Vendor will be allowed to set up.
  • Payment does not automatically guarantee a vendor space is available nor constitute a contract. Vendor booths are awarded to applicants based on club approval, category of product/service, and receipt of payment. The club reserves the right to refuse vendors without cause. After the Vendor Coordinator receives a completed application with full payment, the Vendor Coordinator will notify the vendor within 72 hours if their application has been accepted. The Maine Event reserves the right to not accept an application for vendor space if the products and/or services offered are similar or the same as another vendor already confirmed for space. If has not received notification about the status of their application, they are encouraged to contact the Vendor Coordinator for a status update.
  • In addition to the rental amounts listed in the Vendor Agreement, each vendor must provide one or more raffle gifts with a total value of $50 no later than August 3, 2019.

BOOTH SETUP & SHOW HOURS

  • Vendors are to set up on Friday, 9:00am -2:00pm, August 2, 2019.
  • Late set-up on Saturday, 7am-8am, August 3, 2019.
  • Vendors are encouraged (but not required) to be open for business on Friday from 4:00pm-8:00pm.
  • All vendors are required to remain in the show hall, and open for business, during the advertised show hours, 9 AM – 5 PM Saturday and Sunday.
  • Note: There is no vehicle access into the show hall/vendor area for move-in/tear-down.
  • No relocations, load-in/load-out, or storage of items will be permitted during advertised show hours.

Parking

Parking fees are not included in the price of the vendor booth(s). However, if you stay at the DoubleTree as part of "TheMaineEvent2019" group, self-parking is free for the duration of your stay. Otherwise, standard parking rates apply.

SHIPPING PRODUCT TO THE EVENT

  • Do you plan to ship product to our event? Do not ship directly to the hotel. They are NOT set up to receive or store your shipments. We have arranged for a local cartage company to receive, store, and deliver your products on Friday at YOUR expense. To obtain a quote and/or to arrange for shipping, contact LCD Exposition Services Spokane, Washington Phone: 509-325-9656

Security, Insurance & Liability

All Vendors shall purchase and maintain indemnity insurance consistent with requirements in the Terms and Conditions. OR, in the absence of indemnity insurance naming TME August 2019 show, The Maine Event, The International Cat Association, and DoubleTree by Hilton Spokane City Center as additional insured, the Vendor will protect All Parties and hold them harmless from any and all claims which may arise out of or result from the activities of the Vendor. The Vendor shall hold All Parties harmless from all liability however arising to any and all persons whomsoever, whether for personal injuries or property damage or otherwise occurring because of or in connection with the Vendor's decision to display his goods or related items at the TME August 2019 show Cat Show.

BUSINESS LICENSES

The Washington State Department of Revenue requires that all vendors be registered with the state. This license must be displayed in the vendor booth for both days of the show. If you need a Washington State tax registration, please call (800) 647-7706. You may want to go to the WA website to look for forms for WA State tax identification numbers at the following URL: http://www.dol.wa.gov/forms/700028.htm

SALES TAX

Regardless of your type of business license, you are reminded that you are personally responsible for collecting and forwarding Sales Tax on any items sold at our event to the State of Washington. Current sales tax for Spokane is 8.7%.

ADVERTISING

A business card sized ad is included at no cost to vendors in our Exhibitors Catalog. Refer to the Vendor Application & Agreement Form on Page 5 for more advertising options. Please send a camera-ready ad to the Vendor Coordinator no later than Monday, July 29, 2019.


Terms and Conditions FOR VENDORS

These Terms and Conditions apply to Corporate Sponsor Vendors and all other Vendors

1. Exhibit Hours - Management shall determine and publicize the exhibit hours the building will be open to the public during each day of the show. Vendors will be admitted to DoubleTree by Hilton Spokane City Center one hour prior to daily show opening times. Spaces will be ready for installation of exhibits at 9 AM, Friday, August 2, 2019 and will continue to 2 PM, All exhibits must be in place by that time. Exhibits cannot be dismantled until 5pm on Sunday, August 4, 2019 and must be out of the building by 10 p.m.

2. Merchandise Removal - No Vendor merchandise, exhibits or any part of an exhibit may be removed until after the closing hour of the last day of the show. After the closing time, Vendors should remove all small and/or valuable items from the displays.

3. Vendor/Exhibit Space - All Vendor exhibit space is in 8 foot by 10 foot units (except as noted on the Official Floor Plan). Each Vendor is furnished a standard exhibit space having aluminum supports and aisle posts with an 8 foot backwall and 3 foot side dividers from which flame-proofed cloth drapes are suspended. Electrical access is not included in the basic booth package. Vendors requiring electricity must include that request at time of application. No staging or rigging is included. Contact the Vendor Coordinator if staging/rigging is needed.

4. Rules for use of Display Space

4.1. Delivery - Earliest date Vendor material can be allowed at the DoubleTree by Hilton Spokane City Center is Friday, August 2, 2019 at 9 AM. All shipments must be prepaid.

4.2. Displays - No signs, partitions, apparatus, shelving, etc. may extend more than 8 feet above the floor along the rear of an exhibit or hung from the ceiling. A piece of equipment or a product that is an integral part of the display, but not a part of the booth, may extend above the backwall, as approved by the management. Staging and rigging is available contact the vendor coordinator for fees.

4.3. Liability - The Vendor is entirely responsible for the space rented by him/her and shall not injure, mar or deface the premises. The Vendor shall not drive, nor permit to be driven, any pins, nails, hooks, tacks or screws in any part of the DoubleTree by Hilton Spokane City Center. Furthermore, Vendors shall not affix to the walls or windows of the DoubleTree by Hilton Spokane City Center advertisements, signs, etc., or use "Scotch" tape, masking tape or any other adhesive-type materials on painted surfaces. The Vendor agrees to reimburse the management and/or DoubleTree by Hilton Spokane City Center for any loss or damage occurring to the premises or equipment.

4.4. Booth - All exhibits and their personnel must remain within the confines of their own spaces and no Vendor will be permitted to erect signs or display products obstructing the view, occasion injury or disadvantageously affect the display of other Vendors. All demonstrations and distribution of circular and promotional material must be confined to the limits of the Vendor's booth. Vendors which in-clude the operation of musical equipment, radios, sound motion picture equipment, public address systems, or any noise making machines, must be operated so that the noise resulting there from will not annoy or disturb adjacent Vendors and their patrons, and must be approved by the management. Vendors are required to have their exhibit space neat and orderly at all times. An attendant must be in charge of each display during show hours. The aisles, passageways and overhead spaces remain under the control of the management and no signs, decorations, banners, advertising matter or Vendors will be permitted in those areas except by written permission of the management

4.5. Space - The space contracted for is to be used by the Vendor whose name(s) appears on the contract and no portion can be sublet or assigned. No more than two vendors can occupy less than an 8 x 10 space. The Vendor shall forfeit his right to the space, all prepaid rentals and upon demand pay any rent balance owing to management if he fails to occupy or use his space or to have his exhibit completed and in place by the opening of the show.

5. Alcoholic Beverages - Vendors and their employees, agents and guests shall not consume any alcoholic beverages except in designated areas. Violation shall be grounds for removing Vendor and his exhibit from the show without refund.

6. Smoking - Smoking is not allowed anywhere in the DoubleTree by Hilton Spokane City Center.

7. Lotteries - Vendor shall not engage in any raffle, chance drawing, lottery or other game of chance. (This shall not prohibit vendor from purchasing raffle tickets for raffles conducted by the Northwest Regional team or from donating items to raffles conducted by The Maine Event.

8. Restrictions - The management reserves the right to restrict or remove Vendors, without refund, that have been falsely entered, that are deemed by the management unsuitable or objectionable, or, that have not met agreed upon payment dates. This restriction applies to, but is not limited to noise, P.A. systems, persons, animals, birds, things, conduct, printed matter or anything of a character that might be objectionable to the show or the management.

9. ALL VENDORS MUST COMPLY WITH CITY ORDINANCES, REGULATIONS AND FIRE MARSHAL INSTRUCTIONS. FOR ANY INFORMATION CONTACT THE APPLICABLE OFFICE.

10. Installation - Any special carpentry, wiring, electrical or other work, gas, steam or water drainage connection shall be installed at Vendor's expense, and in accordance with the hotel or show management's direction.

11. Miscellaneous Terms and Conditions

11.1. Cancellation of Contract - If this agreement is cancelled by Vendor for any reason, or by management because of Vendor's default or violation of this agreement, the entire rental paid to date by Vendor shall be retained by management. The retained rental shall be liquidated damages for the direct and indirect costs incurred by management for organizing, setting up and providing space for Vendor, and losses and additional expenses caused by Vendor's withdrawal including reletting the space. All cancellations must be submitted to the Vendor Coordinator in writing.

 

11.2. Rights of Northwest Regional 2019 in the event Show is Not Held - Northwest Regional Show, The Maine Event, The International Cat Association, and the DoubleTree by Hilton Spokane City Center (collectively known as "All Parties") shall not be liable for any damages or expenses incurred by Vendor in the event the show is delayed, interrupted or not held as scheduled, and, if for any reason beyond the control of the Nothwest Regional the show is not held, The Northwest Regional may retain so much of the amount paid by Vendors as is necessary to defray expenses already incurred by The Maine Event.

11.3. Indemnification - The Vendor/lessee (hereinafter called lessee) shall indemnify All Parties against and hold them harmless from any and all claims, actions, suits, proceedings, costs, expenses, damages and liabilities, including attorney's fees arising out of or connected with or resulting from the activities of the Vendor, including without limitation the manufacture, selection, delivery, possession, use, operation, display, sale or return thereof. Without limited the generality of the preceding sentence, the lessee expressly and unequivocally agrees to indemnify and hold them harmless from any and all claims, actions, suits, proceedings, costs, expenses, damages and liabilities, including attorney's fees arising out or of relating to any alleged negligent acts of All Parties, or any claim of negligent acts, or arising out of or related to any strict liability in tort or any claim of strict liability in tort, imposed upon the lessor for allowing the Vendor to place on display any food items or product having any defect or claiming to have any defect, it being agreed that the lessee shall inspect all food stuffs and products or related items and remedy any defect whatsoever. Lessee expressly and unequivocally agrees to be held responsible for any and all negligent acts of All Parties in failing to discover and remedy any and all defects and for strict liability in tort imposed upon The Evergreen Cat Fanciers and its agents, for allowing the Vendor to display, sell or otherwise distribute in any way his product or food stuff or related items in a defective manner. The Vendor shall hold All Parties harmless from all liability however arising to any and all persons whomsoever, whether for personal injuries or property damage or otherwise occurring because of or in connection with the Vendor's decision to display his goods or related items at the Northwest Regional show.

11.4. Dispute resolution - Any contract dispute that cannot be worked out amicably between the All Parties will be resolved in the State of Washington, King County courts.

11.5. Insurance - All Vendors shall purchase and maintain indemnity insurance naming All Parties as additional insured, and will protect them from claims which may arise out of or result from the activities of the Vendor. A copy of such coverage is to be furnished to Northwest Regional Vendor Coordinator on or before Friday, August 2, 2019.

11.6. Attorney's Fees - If a civil action arises between the Vendor and The Maine Event, dba Northwest Regional 2019, out of this agreement or to enforce any of its provisions, the losing party shall pay the attorney's fees of the prevailing party as the courts of the State of Washington, County of King may adjudge reasonable, and if an appeal is taken from any judgment of the courts of the State of Washington, County of King, the losing party shall pay the amount the appellate court shall adjudge reasonable as well as the prevailing party's attorney's fees on appeal.

11.7. Licenses - Any and all City, County, State or Federal licenses, inspections or permits required by law of any Vendor in the installation of or operation of his display shall be obtained by the Vendor at his own expense prior to the opening of the show. COMPLETE AGREEMENT This agreement contains all the terms and conditions agreed on by the Vendor and The Maine Event, dba Northwest Regional 2019, hereto, and no other agreements, oral or otherwise, regarding the subject matter of this contract, shall be deemed to exist or to bind any of the parties.



 
CLOSING DATE
FOR VENDORS
To request a vendor space, your online or printed Vendor Agreement and your payment must reach us no later than
July 29, 2019


VENDORS GET FREE ADS
A free business-card ad is provided to every vendor who participates in our show!

Be sure to email or snail-mail your business-card ad copy
 to the Vendor Coordinator
no later than July 29, 2019.

Please send your ad in electronic picture format
(JPG, PNG, GIF); please, no .DOC, .PUB, or .PDF files.
 
 
 
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